How to Send Google Docs to Email: A Step-by-Step Guide


Matthew Burleigh

Sending Google Docs to email is a convenient way to share documents with others or to save a copy for yourself. All you need is a Google account, internet access, and a few minutes of your time. In this article, we’ll walk you through the process step by step.

Step by Step Tutorial: How to Send Google Docs to Email

Before we dive into the steps, let’s understand what we’re about to do. Sending a Google Doc to an email involves sharing the document with someone using their email address or downloading the document as a file and attaching it to an email. Let’s get started!

Step 1: Open the Google Doc you want to send

Open the Google Docs document that you want to send via email.

Once you have the document open, make sure it’s the final version that you want to send. Double-check for any typos or formatting issues.

Step 2: Click on the ‘Share’ button

Click the ‘Share’ button located at the top right corner of the document.

The ‘Share’ button is usually depicted as a person with a ‘+’ sign next to it. If you hover over it, it will say ‘Share with people and groups’.

Step 3: Enter the recipient’s email address

In the ‘Share with people and groups’ box, enter the email address of the person you want to send the document to.

If you want to send the document to multiple people, you can add more than one email address. Separate each address with a comma.

Step 4: Choose the recipient’s permission level

Choose whether the recipient can edit, comment, or only view the document.

Be mindful of the permission level you choose. If you only want the recipient to read the document, make sure to select ‘Viewer’.

Step 5: Add a message (optional)

You can add a personal message to the recipient in the provided text box.

Adding a message is optional, but it can be a nice touch, especially if you’re sending the document for a specific reason or to someone you don’t email regularly.

Step 6: Click ‘Send’

After confirming all the details, click the ‘Send’ button to share the Google Doc via email.

Once you click ‘Send’, the recipient will receive an email notification with a link to access the Google Doc.

After completing these steps, the recipient will receive an email with a link to the document. If they have a Google account, they’ll be able to open it directly in Google Docs. If not, they’ll be prompted to create an account or view the document as a guest.

Tips for Sending Google Docs to Email

  • Double-check the recipient’s email address to avoid sending the document to the wrong person.
  • If you’re sharing a document with sensitive information, make sure to set the appropriate permission level.
  • Consider adding a password to the document for an extra layer of security.
  • If you want a copy of the document for yourself, you can enter your own email address as one of the recipients.
  • Remember that once you send the document, the recipient will have access to it, so make sure it’s the final version.

Frequently Asked Questions

How do I send a Google Doc to someone without a Google account?

The recipient can view the document as a guest, but they will not be able to edit or comment on it without a Google account.

Can I send a Google Doc as an attachment in an email?

Yes, you can download the document as a PDF or other file format and attach it to an email manually.

Is there a limit to how many people I can send a Google Doc to via email?

There is no specific limit, but be mindful of spam filters that may block emails with too many recipients.

Can I track if the recipient has opened the Google Doc I sent?

Google Docs does not provide read receipts, but you can see if someone has accessed the document if they make changes or comments.

Can I revoke access to a Google Doc after sending it?

Yes, you can change the sharing settings at any time to revoke access or change permissions.


  1. Open the Google Doc.
  2. Click the ‘Share’ button.
  3. Enter the recipient’s email address.
  4. Choose the recipient’s permission level.
  5. Add a message (optional).
  6. Click ‘Send’.


There you have it! Sending Google Docs to email is a straightforward process that should take no more than a few minutes of your time. Whether you’re collaborating on a project, sharing important information, or simply keeping a backup, Google Docs provides an efficient and user-friendly means to send documents directly to someone’s email. Remember to consider the permission level carefully, especially for sensitive documents. If you’re new to Google Docs, take your time to explore all its features – it’s an incredibly versatile tool that can revolutionize the way you work and communicate. So go ahead, give it a try and send your first Google Doc to an email today!

Matthew Burleigh

Matthew Burleigh has been writing tech content online for more than ten years. He enjoys writing about Google Docs in addition to many other applications and devices and has cumulatively covered Google’s word-processing application in hundreds of different articles.

He has been published on dozens of popular websites, and his works have accumulated millions of pageviews.
While focused primarily on tutorials and guides for popular electronics like the iPhone and iPad, as well as common applications like Microsoft Word, Powerpoint, and Excel, he covers topics across the entire technology spectrum.

You can read his bio here.

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