How to Change Words in Google Docs: A Step-by-Step Guide


Matthew Burleigh

Changing words in Google Docs is a breeze! All you need is to know where to look and what to click. Whether you’re looking to replace a single word or a whole bunch of them, Google Docs has got you covered with its handy “Find and Replace” feature. So, let’s dive in and get those words swapped!

Step by Step Tutorial: Changing Words in Google Docs

Before we get started, let’s understand what we’re aiming to achieve here. The following steps will guide you through the process of changing words in your document using the “Find and Replace” feature. This function allows you to search for specific words and replace them with new ones, all at once or one by one.

Step 1: Open the “Find and Replace” tool

Click on “Edit” in the top menu and select “Find and replace” from the dropdown menu.

This step brings up a dialog box where you can enter the word you want to change and the word you want to replace it with.

Step 2: Enter the word to change

In the “Find” field of the dialog box, type the word that you want to change.

Make sure you spell the word correctly to ensure the tool finds every instance of the word in your document.

Step 3: Enter the new word

In the “Replace with” field, type the word that will replace the original word.

Double-check the spelling of this word too, as it will be the one that appears in your document after the change.

Step 4: Choose how to replace

Click on “Replace” to change one instance or “Replace all” to change every instance of the word in your document.

Choosing “Replace” changes the highlighted instance, while “Replace all” changes every matching word in the entire document in one go.

After completing these steps, your document will have the new word in place of the old one. It’s a simple and efficient way to make changes without having to go through the entire document manually.

Tips for Changing Words in Google Docs

  • Always double-check the words you are changing to avoid any unintended replacements.
  • Use the “Match case” option to search for words with specific capitalization.
  • If you’re working with a lengthy document, use “Next” and “Previous” to navigate through instances of the word.
  • Remember that “Replace all” cannot be undone in one action; you would need to use the undo function for each replacement.
  • Utilize keyboard shortcuts (Ctrl + H on Windows, Cmd + H on Mac) to quickly open the “Find and Replace” tool.

Frequently Asked Questions

Can I undo a “Replace all” action?

No, you cannot undo all the changes made by “Replace all” in one step. You would need to press the undo button (or Ctrl/Cmd + Z) multiple times to revert each change individually.

Does “Find and Replace” work with phrases?

Yes, you can change entire phrases using “Find and Replace” by entering the exact phrase in the “Find” field and the new phrase in the “Replace with” field.

Can I use “Find and Replace” on my mobile device?

Yes, the “Find and Replace” feature is also available in the Google Docs app on mobile devices.

How do I access “Find and Replace” using keyboard shortcuts?

On Windows, press Ctrl + H, and on a Mac, press Cmd + H to open the “Find and Replace” dialog box.

What if the word I want to replace is not found?

Ensure that you’ve spelled the word correctly in the “Find” field and that it exists in your document. If it’s still not found, there may be no instances of that word to replace.


  1. Open the “Find and Replace” tool.
  2. Enter the word to change.
  3. Enter the new word.
  4. Choose how to replace.


And there you have it, folks – changing words in Google Docs is as simple as pie! With the “Find and Replace” feature, you can save time and effort by quickly swapping words or phrases throughout your entire document. Just remember to double-check your entries to avoid any mix-ups. Whether you’re sprucing up an essay, updating a report, or fine-tuning a manuscript, this nifty tool can be a real game-changer.

So, go ahead and give it a whirl. You’ll wonder how you ever lived without it. And if you ever get stuck or have any questions, remember that Google Docs has a comprehensive help section just waiting to assist you. Happy editing, and may your word-changing adventures be smooth and successful!

Matthew Burleigh

Matthew Burleigh has been writing tech content online for more than ten years. He enjoys writing about Google Docs in addition to many other applications and devices and has cumulatively covered Google’s word-processing application in hundreds of different articles.

He has been published on dozens of popular websites, and his works have accumulated millions of pageviews.
While focused primarily on tutorials and guides for popular electronics like the iPhone and iPad, as well as common applications like Microsoft Word, Powerpoint, and Excel, he covers topics across the entire technology spectrum.

You can read his bio here.

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