How to Insert Checkbox in Google Docs: A Step-by-Step Guide


Matthew Burleigh

Inserting a checkbox in Google Docs is a breeze once you know where to look. Just head to the ‘Insert’ menu, select ‘Special characters’, type ‘checkbox’ in the search bar, and pick the one you like. It’s that simple!

Step by Step Tutorial to Insert Checkbox in Google Docs

Before we dive into the steps, let’s clarify why we’d want to insert checkboxes in a Google Doc. Checkboxes are handy for creating interactive to-do lists, forms, or surveys directly in your document. Now, let’s get to it!

Step 1: Open your Google Doc

Open the Google Doc where you want to insert the checkbox.

Opening your Google Doc is the starting point. Make sure you’re logged into your Google account and have the document you want to edit open and ready to go.

Step 2: Click on ‘Insert’ menu

In the menu bar at the top of your document, click on ‘Insert’.

The ‘Insert’ menu is where all the magic happens. It’s your gateway to adding all sorts of goodies to your document, not just checkboxes.

Step 3: Select ‘Special characters’

From the dropdown menu, select ‘Special characters’.

‘Special characters’ is a bit of a hidden gem in Google Docs. It’s where you’ll find symbols and icons for almost every conceivable need, including checkboxes.

Step 4: Type ‘checkbox’ in the search box

In the ‘Special characters’ dialog box, type ‘checkbox’ into the search bar.

Don’t worry if you’re not exactly sure what the checkbox symbol looks like. Just type ‘checkbox’ and let Google do the rest.

Step 5: Choose your checkbox

A variety of checkbox styles will appear. Click on the one you want to insert into your document.

You’ll be surprised at how many different checkbox styles there are! Pick the one that best suits the look and feel of your document.

After you’ve completed these steps, the checkbox symbol will appear wherever your cursor was last in the document. You can insert as many checkboxes as needed and position them anywhere within your text.

Tips for Inserting Checkbox in Google Docs

  • To keep your checkboxes aligned, use a table or the ‘Tab’ key for consistent spacing.
  • Customize the size of your checkboxes by changing the font size.
  • If you need checkboxes that can be checked off digitally, consider using Google Forms instead.
  • You can copy and paste the checkbox symbol throughout your document once you’ve inserted the first one.
  • Remember that these checkboxes are symbols and can’t be checked off within Google Docs. They are for visual purposes only.

Frequently Asked Questions

How do I make my checkboxes clickable?

Unfortunately, you can’t make clickable checkboxes within Google Docs. You’d need to use Google Forms for interactive checkboxes.

Can I change the color of my checkboxes?

Yes, just like any other text, you can change the color of your checkbox symbols using the text color tool in the toolbar.

How can I create a checklist in Google Docs?

Insert checkboxes next to each item in your list to create a visual checklist, but remember, they won’t be clickable.

Is there a way to track changes or check off items in Google Docs?

While you can’t use the checkboxes interactively, you can use the ‘Suggesting’ mode in Google Docs to track changes and edits.

Can I use checkboxes in Google Sheets?

Yes! Google Sheets has a dedicated checkbox feature that allows for clickable checkboxes in your spreadsheets.


  1. Open your Google Doc
  2. Click on ‘Insert’ menu
  3. Select ‘Special characters’
  4. Type ‘checkbox’ in the search box
  5. Choose your checkbox


Mastering the art of inserting a checkbox in Google Docs can take your documents to the next level, whether you’re creating a to-do list, survey, or form. It adds a visual element that can help organize and prioritize tasks or options. While Google Docs doesn’t support interactive checkboxes, the symbols serve as an excellent tool for creating static checklists that are both visually appealing and functional. Remember to explore the ‘Special characters’ menu for all sorts of symbols that can enhance your documents. Google Docs is more than just a word processor; it’s a versatile tool that can cater to your creative and organizational needs.

Take the time to experiment with the various checkbox styles and find the one that perfectly complements your document. And if you ever need interactive checkboxes, don’t forget that Google Forms is just around the corner, ready to provide you with clickable options. So go ahead, give it a try – your Google Docs will never look more organized!

Matthew Burleigh

Matthew Burleigh has been writing tech content online for more than ten years. He enjoys writing about Google Docs in addition to many other applications and devices and has cumulatively covered Google’s word-processing application in hundreds of different articles.

He has been published on dozens of popular websites, and his works have accumulated millions of pageviews.
While focused primarily on tutorials and guides for popular electronics like the iPhone and iPad, as well as common applications like Microsoft Word, Powerpoint, and Excel, he covers topics across the entire technology spectrum.

You can read his bio here.

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