How to Add a QR Code in Google Docs: Step-by-Step Guide


Matthew Burleigh

Adding a QR code to your Google Docs can make sharing information quick and seamless. Whether you’re a teacher sharing resources with students, a business professional linking to a portfolio, or a creative linking to your latest project, QR codes can take your audience directly to your content with just a quick scan. Here’s how you do it: generate a QR code using an online QR code generator, save the code image, and insert it into your Google Doc.

Step by Step Tutorial on How to Add a QR Code in Google Docs

Before we dive into the nitty-gritty, let’s get a sense of what we’re in for. Adding a QR code into a Google Doc is a simple process that involves creating a QR code, saving it, and then inserting it into your document. This will allow anyone with a QR code scanner on their phone to be taken directly to whatever link you’ve embedded in the code. Let’s get started!

Step 1: Generate a QR Code

Visit an online QR code generator to create your QR code.

There are a myriad of free QR code generators available online. Simply search for one on your preferred search engine and follow the prompts to create a QR code. Most will ask you to input the URL or information you want to encode, and then generate a code for you. Make sure the information you input is correct, as this is what people will be directed to when they scan the code.

Step 2: Save the QR Code Image

Save the generated QR code to your computer or device.

Once you have generated your QR code, you’ll need to save the image. Most QR code generators will have a ‘download’ or ‘save’ option. Choose the format that works best for you, but PNG or JPG are typically the most compatible with Google Docs.

Step 3: Insert the QR Code into Your Google Doc

Open your Google Doc and insert the QR code image.

Open the Google Doc where you want the QR code to appear. Go to ‘Insert’ in the top menu, then select ‘Image’ and ‘Upload from computer’. Find the saved QR code image file on your device, select it, and click ‘Open’ to insert it into your document. You can click and drag to move the QR code to where you want it, and use the corners to resize it.

Once you’ve completed these steps, your QR code will be embedded in your Google Doc, ready to be scanned!

After you’ve inserted the QR code into your Google Doc, anyone who has access to the document will be able to scan the code using their smartphone or tablet. This means they can quickly and easily access websites, videos, PDFs, or other online resources that you’ve linked to without having to type in long URLs.

Tips for Adding a QR Code in Google Docs

  • Make sure the URL or data you’re encoding is accurate before generating the QR code.
  • Use high-contrast colors for your QR code to ensure it’s easily scannable.
  • Test the QR code yourself with a scanner to ensure it directs to the correct link.
  • Consider the size and placement of your QR code within your document to make sure it’s noticeable.
  • If you’re sharing the document digitally, make sure to inform the recipients that a scannable QR code is included.

Frequently Asked Questions

Can I customize the look of my QR code?

Yes, many QR code generators offer customization options like changing colors, adding logos, or creating different shapes.

Do I need special software to scan the QR code?

No, most modern smartphones and tablets have built-in QR code scanners in the camera app. If not, there are several free QR scanner apps available.

Is it possible to track how many times my QR code is scanned?

Yes, some QR code generators offer tracking services but may require a subscription or payment.

Can I link to something other than a website with my QR code?

Absolutely! You can encode almost any information, such as phone numbers, text, or V-cards.

What do I do if my QR code isn’t working?

Double-check that the information you’ve encoded is accurate. Make sure the QR code isn’t too small and that it’s in a high-contrast color. Test it with a different scanner if needed.


  1. Generate a QR code using an online service.
  2. Save the QR code image to your device.
  3. Insert the QR code into your Google Doc through the ‘Insert Image’ function.


In the age of technology, being able to quickly share information is key. By adding a QR code into your Google Docs, you’re not only modernizing your documents but also providing a quick and effortless way for your audience to access your resources. Remember, the key to a successful QR code is making sure it’s scannable, so always test it out before finalizing your document. Whether you’re an educator, professional, or creative, this simple addition can make a big difference in how your content is consumed. So why not give it a try? You might just be surprised at the convenience and efficiency a QR code in Google Docs can bring.

Matthew Burleigh

Matthew Burleigh has been writing tech content online for more than ten years. He enjoys writing about Google Docs in addition to many other applications and devices and has cumulatively covered Google’s word-processing application in hundreds of different articles.

He has been published on dozens of popular websites, and his works have accumulated millions of pageviews.
While focused primarily on tutorials and guides for popular electronics like the iPhone and iPad, as well as common applications like Microsoft Word, Powerpoint, and Excel, he covers topics across the entire technology spectrum.

You can read his bio here.

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